Privacy Policy

We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1. Important Information and Who We Are

Purpose of This Privacy Policy

This privacy policy aims to give you information on how **[Your Company Name, address etc]** collects and processes your personal data through your use of this website, including any data you may provide through this site or when you sign up to our newsletter.

Controller

[Your Company Name] is the controller and responsible for your personal data (collectively referred to as

[Your Company Name], "we", "us", or "our" in this privacy policy).

Contact Details

Our full details are:

Full name of legal entity: [Your Company Legal Name]

Email address: [Contact Email]

Postal address: [Contact Address]

Telephone number: [Contact Phone Number]

You have the right to make a complaint at any time to the national supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the authority, so please contact us in the first instance.

2. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data includes first name, last name, job title and company name.
• Contact Data includes email address and telephone numbers.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage Data includes information about how you use our website, products, and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

During your visits to our website, we may gather information about your activities, such as the pages you browse, your originating website, and your search queries. This information is used internally to enhance our website's content and compile aggregated data for our users. To facilitate this process, we employ cookies, which are small files sent to your browser and stored on your computer's hard drive. Cookies are harmless to your computer. You have the option to configure your browser to notify you when cookies are sent, allowing you to accept or decline them as you see fit. If you choose to block our cookies, we advise that this may impact your ability to fully utilize our website's functionalities. Additionally, we may engage third-party services to assist with the collection and processing of the information mentioned herein. Read our cookie policy to learn more.

3. How We Use Your Personal Data And On What Legal Basis?

We collect the data mentioned above to create a profile that helps us understand your needs better and provide you with improved services:

For direct marketing to our customers, we use your name and contact details (email) because it's in our legitimate interest to keep you informed about our services.

When it comes to direct marketing to prospects, we collect your name and contact details (company, position, email) based on your consent.

For customer management purposes, we gather your name and contact details (company, position, email, telephone number). This collection is necessary for the execution of our agreement with you and is also justified by our legitimate interest in maintaining effective customer management.

4. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

5. Data Retention

We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. For the purposes of commercial relationships, the retention period of the information shall be up to 3 years from the end of the relationship.

6. Transmission of Personal Data Outside the European Economic Area (EEA)

Your personal information may be shared with entities located outside the European Economic Area (EEA), including third-party service providers or other **[company name]** branches situated in countries such as the United States. This international transmission of data is permissible when the data is sent to a nation that the European Commission recognizes as having an adequate level of data protection. It's important to acknowledge that not all countries outside the EEA offer legal frameworks that provide the same level of protection for your personal data as those within the EU. In instances where the destination country does not afford comparable data protection, we undertake diligent measures to ensure that your personal data remains secure. This includes implementing safeguards like the European Commission's standard contractual clauses, which impose data protection standards on the recipients of the data that are similar to those required within the EU. Our commitment is to uphold the privacy and security of your personal data, irrespective of where it is processed globally.

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to access, correct, erase, object to processing, and request portability of your personal data. If you wish to exercise any of the rights set out above, please contact us.

8. Updates to This Privacy Policy

We may find it necessary to modify or refresh this Privacy Policy. Whenever we revise this Privacy Policy, we will update the revision date displayed at the bottom of this page. The modifications to the Privacy Policy take effect from the revised date forward. Hence, we recommend that you review this Privacy Policy regularly to remain informed about the measures we take to safeguard your information.

9. External Links and Third-Party Websites

This Privacy Policy applies exclusively to this website and does not extend to any websites operated by third parties, despite possible references or links to such sites within our content. We strive to curate links to websites that maintain high privacy and security standards. However, the inherent unpredictability of the Internet means we cannot assure the same levels of privacy or content integrity on external sites as we do on our own. Therefore, our Privacy Policy does not cover the practices or policies of these third-party websites.

Moreover, our site may feature links to or be accessible through websites belonging to our partners, advertisers, and affiliates. Should you choose to explore these external links, it is crucial to understand that these sites operate under their own privacy policies. We bear no responsibility for the content or privacy practices of such websites. Each site's privacy governance is unique and should be considered independently.

10. Contacts

For any inquiries regarding this Privacy Policy or how we handle your data, please reach out to us at:

• Company name
• Address
• Email (info@plansfield.com)